QHSE Administrator

About Us

Ace Express Freight are a global freight forwarding company with more than 30 years’ experience and a network of world-class partners. We are proud to have been awarded the Deloitte ‘Ireland’s Best Managed Company’ accolade for 17 years in a row, a testimony to our culture of continuous improvement, our investment in our people, and our philosophy of going the extra mile for our customers.

 

About the Role

Reporting to the QHSE Manager, the QHSE Administrator role involves working closely with warehouse managers, supervisors, contractors and operational staff to implement and monitor QHSE requirements. This busy, hands-on role supports compliance with applicable health and safety legislation, environmental regulations, company procedures and relevant ISO standards through workplace inspections, risk monitoring, incident reporting and QHSE documentation. This is an exciting new role, aimed at supporting the continued growth of our business.

 

Contract Type: Permanent (6-month probationary period).

Working Hours: 8.30am to 5.30pm, Monday to Friday (option of hybrid working post probation).

Location: Blakes Cross, Lusk, Co. Dublin

 

Duties & Responsibilities:

• Implement and monitor QHSE procedures and safe working practices across warehouse, storage and logistics operations.

• Conduct planned and unannounced workplace inspections and compliance audits, identifying unsafe conditions, hazards and non-conformities.

• Support the implementation and maintenance of EcoVadis, SBTi, ISO 9001, ISO 14001, and ISO 45001 management system requirements, where applicable.

• Prepare inspection reports, record findings and follow up on corrective and preventive actions.

• Identify and monitor risks associated with forklift movements, manual handling, loading operations, machinery, fire hazards and hazardous substances.

• Track corrective actions, communicate lessons learned and maintain incident records to support continous improvement.

• Support environmental inspections, waste reduction initiatives and compliance with relevant Irish environmental requirements.

• Inspect fire extinguishers, emergency exits, escape routes, assembly points and emergency signage.

• Report QHSE concerns and performance trends to the QHSE Manager or site management team.

• Undertake any other ad hoc duties pertaining to QHSE as reasonably required.

 

Essential Requirements

• 3 years’ experience in a similar QSHE role (preferably within a freight, logistics or transport environment), desirable.

• Strong working knowledge of ISO 9001, ISO 14001, and ISO 45001.

• Proven experience conducting internal audits, risk assessment, workplace inspections, and incident investigation.

• Sound understanding of health and safety requirements relating to forklift safety, manual handling, loading bay operations and traffic management.

• Experience managing contractor compliance and monitoring contractor safety performance.

• Knowledge of environmental management practices, including waste management and environmental compliance.

• Experience supporting emergency preparedness and response planning.

• Strong analytical, organisational and problem-solving skills with excellent attention to detail.

• Strong administrative skills with proficiency using Microsoft Office and QHSE systems.

• Excellent communication skills with the ability to engage effectively with employees, contractors and management teams.

• Ability to work independently while promoting a positive safety culture across the business.

• Full Driver’s Licence and own transport, desireable.

 

Benefits

• Permanent Contract

• Competitive Salary

• Hybrid Working Model (1 day working from home post-probation)

• Company Pension

• Employee Assistance Programme

• Company Life Assurance

• Up to 23 days annual leave (after 1 year of service)

 

If you meet the above criteria and are interested in applying, please send your CV and cover letter to lmurtagh@ace-express.com.

 

This job description is intended to provide a general overview of the principal responsibilities and qualifications associated with this role. It is not intended to be an exhaustive list of all duties, responsibilities, or requirements. The successful candidate may be required to perform additional duties appropriate to the role, either now or in the future.

 

Ace Express Freight is an Equal Opportunities Employer